Are Deleted Items Gone Forever in Outlook Account? Top 4 Solutions

“I am using Microsoft Outlook for last two years and all of sudden I have deleted my whole PST file. Now, I want to recover them back without losing a single bit of data. Therefore, I want to know, is there any suitable way that will help to recover permanently deleted Outlook items?”

As we all know, when users have deleted an email from the Inbox folder, this message will not permanently be erased, and they will find it in the Deleted Items folder. If users want to remove this message permanently, they can also remove it from the Deleted Items folder. It sounds very tedious. Therefore, in the upcoming section, we will discuss several manual tricks to let users understand “Are deleted items gone forever in Outlook“.

Manual Ways to Restore Permanently Deleted Items

Go through the following methods by which users can recover permanently deleted Outlook items. Let us have a look:

Method 1: Recover Deleted Items in Outlook Account

Items deleted from MS Outlook and Exchange server further complicates matters and it is more likely users will be able to restore the deleted items. If a network is secure, the data will always be safe, but there are many places where the email messages might be stored. If users try to delete items using Shift + Delete keys, they may seem to be deleted but can be accessed in the Recover Deleted Items when users enable this DumpsterAlwaysOn key.

Deleted items might be covered by the Deleted Items Retention policy in Microsoft Exchange, prevent users from deleting emails from Recover Deleted Items folder. If an organization has archive email as they get to arrive somewhere in the network. So many different places to view, but with a proper network security, the data is secure and users will require compliance with an existing law.

The DumpsterAlwaysOn key is valid in all Microsoft Outlook versions when it can be used with Exchange server mailboxes. In Outlook 2007 and newer, users do not need to add that key to the registry in order to restore or recover data from the default mailbox folder. Setting the value in Outlook 2007 and above version like Outlook 2010, 2013, 2016 that enables the deleted item recovery for a shared mailbox.

With this particular value set to 1, users can use to recover deleted items while considering any other folder. Set some values to 0 to disable it for each folder plus Deleted Items folder.

To set up the DumpsterAlwaysOn key, you can open the registry editor and browse to: Open registry editor and go to HKEY_LOCAL_MACHINE/Software/Microsoft/Exchange/Client/Options and set value of DumpsterAlwaysOn Key to 1 If users do not want to edit the registry, they can use this particular file to set it as a DumpsterAlwaysOn registry file. Since this registry key is available in the Local Machine hive, you should save the file and, then run it from the hard drive. Now, right-click on it and select Save target as… After that, use Open folder and then, double-click on the downloaded files.

Now, users can Restart Outlook application and they can check whether ‘Are deleted items gone forever in Outlook’. This is one of the best manual ways to recover newly deleted items from a specific folder in Microsoft Outlook account.

Method 2: Recover items that are no longer in Deleted Item folder

If users will not find any item in the Deleted Items folder, the nearest place to view is the Recoverable Items folder. This is known as a hidden folder, and it is the place where all items are transferred when the user will do one of the following things:

  1. Delete an email (item) from the Deleted Items folder.
  2. You can empty all the deleted items folder.
  3. Press Shift + Delete keys to permanently delete items from Outlook account.

a) In MS Outlook account, navigate to the Email folder list, and then click on the Deleted Items.

Are Deleted Items Gone Forever in Outlook Account? Recover Deleted Items From Server

Note: If you do not view the Deleted Items folder, but instead of displaying the Trash folder, then your account does not support recovering an item that is no longer available in the Deleted Items folder.

b) Be sure Home is selected at the upper left-hand corner, and click the Recover Deleted Items From Server.
Are Deleted Items Gone Forever in Outlook Account? Recover Deleted Items

Note: When the Recover Deleted Items From Server is not present, your account does not support restoring an item that is no longer in the Deleted Items folder.

c) Choose the item that you wish to recover, click on the Restore Selected Items, and then press OK button.
Recover Deleted Items in Outlook Account. Restore Selected Items.

Method 3: Restore Data Items Using Previous Versions

Are deleted items gone forever in Outlook? Can we recover permanently deleted emails from Outlook 2016, 2013, 2010, 2007 version? Is there any other manual solution available? Are you confused? Let us discuss another available solution to restore deleted files from the drive. This recovery process is done through the previous version, which is a very straightforward method:

  1. Browse to the desired folder where all the PST files were located in.
  2. After that, right click on this particular folder.
  3. From the menu bar, select the Restore previous versions. Outlook File Properties - Restore Previous Versions
  4. Now, the Folder Properties dialog will appear with all the Previous Versions tab enabled.
  5. Then, double click on the latest folder listed to view all its contents.
  6. If the folder that contains all the missing .pst files, you can choose and copy (CTRL+C) it. After this, paste (CTRL+V) it back into their original folder location.

If a restore folder does not contain the PST files, close it and open the less current version until you have found it.

If the folder contains a .pst file itself no longer exists either, then right click on the parent folder (one higher level) and begin the “Restore previous versions” procedure from there to view if it still holds the shadow copy of that particular folder. After this, you can enable the ‘previous versions’ for all the system drives as follows:


  • Go to Start icon, click on Control Panel >> select System and Security >> System
    1. A quick way to go to this screen is to click Windows logo key + Pause on the keyboard.
    2. Another method is to right-click on the Computer system in the Start menu and selecting the Properties.
  • Now, click on System Protection under the left panel. A dialog box with the list of all drives will load indicating whether or not a hard drive is protected. System Properties >> System Protection Settings
  • Choose the desired drive that you want to preserve and click on Configure…
  • Now, you can set the restore setting to just recover all the previous versions of files (yet it is not the system drive, there is no need to choose the first option)
  • Use a slider to set how many space of the hard drive might be used for previous editions. If new shadow copies are made and no much space is available, then the previous copies are automatically deleted.

After trying all the above three manual methods to recover permanently deleted Outlook items, still if your query “Are deleted items gone forever in Outlook” exist, then it is better to go for a reliable third party application which can easily recover hard deleted items in Outlook effortlessly without data loss.

The Professional Way to Retrieve Deleted Messages from Outlook

If the above-stated approaches do not work fine thus, users can take the help of a reliable third-party tool, i.e., SysTools Outlook PST file repair tool to recover deleted emails from Outlook.
SysTools Outlook Recovery. Deleted Outlook Email Recovery
It is designed in such a way to repair highly corrupted PST files and save them in PST, EML, MSG and Office 365. It is capable enough to handle both minor or major data corruptions in PST data file. This application allows a user to repair one or more PST files in bulk mode with the help of Business/Enterprise License. It has a simple and interactive interface that even a novice user can understand its working without having any extra knowledge.

The Bottom Line

Now, it becomes very difficult to recover permanently deleted emails from Outlook. Therefore, in this blog, we have discussed all direct manual approaches to retrieve deleted items from Microsoft Outlook. So, now no Outlook user needs to be worried about ‘Are deleted items gone forever in Outlook account‘. Also, we recommend a commercial solution, i.e., one of the best Outlook PST repair software that will help to repair corrupt PST file without facing any trouble.

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